In response to questions from members, the Union provides the following information:

Job Descriptions – These are provided in the Union Rules.

President:

  • Member of the Council, Committee and Conference.
  • To supervise the business and affairs of the Union, to attend and preside over all meetings of the Union Council, the Union Committee and the Union Conference, to keep order, to conduct the business and to decide all points of order;
  • To obey all such lawful instructions, and to do and perform all such lawful things and acts as may be given or required to be done by a meeting of the Union Council, the Union Committee, the Union Conference or by the Act and its amendments, or by these Rules;
  • To call meetings of the Union Council and the Union Committee where such meetings are required or permitted to be called under these Rules, but where the Union Secretary is unable to, or has failed to call such meetings;
  • To do and perform such other lawful duties as may usually appertain to the office of Union President.
  • To be a Trustee of the Union funds and assets as provided in these Rules.

Vice President:

  • Member of the Council, Committee and Conference.
  • To assist the Union President in carrying out of the duties appertaining to that office;
  • In the absence of the Union President, to exercise all the powers and perform all the duties of the Union President.
  • To be a Trustee of the Union funds and assets as provided in these Rules.

Secretary/Treasurer:

  • Member of the Council, Committee and Conference.
  • To call and attend all meetings of the Union Council, the Union Committee and the Union Conference and to take accurate minutes of all such meetings;
  • To collect and receive all monies due to the Union and to give a receipt in a form approved by the Union Committee, and in no case to hold any such monies without the authority of the Union Committee for any period exceeding seven days, and to deposit all such monies in the name of the Union in Bank accounts approved by the Union Committee;
  • To prepare and sign, prior to the November meeting of the Union Committee, a Balance Sheet and a Statement of Income & Expenditure for the preceding 12 months and to present such documents to the November meeting of the Union Committee and the Annual Union Conference, duly audited in accordance with the Act and these Rules. The report shall contain the following:

The Auditor’s Report on the Accounts of the Union for the preceding 12 months;

  • To deliver to the Registrar of Unions, within 3 months after the end of the Financial Year of the Union, a copy of the Accounts for that financial year;
  • To prepare, prior to the November meeting of the Union Committee and the Union Annual Conference, an annual report on the business and proceedings of the Union during the preceding twelve months, and to present such report to those meetings;
  • To be a Trustee of the Union funds and assets as provided in these Rules;
  • To conduct the correspondence and affairs of the Union;
  • To keep a register of the names, occupations, award, determination or agreement coverage and addresses of members, within the date of their joining the Union and of their withdrawal or death, as the case may be;
  • To prepare and forward to the Registrar in April each year, the return required by the Act of Officers and Members, as at 31 March that year;
  • To obey all such lawful instructions and to do and perform all such lawful things and acts as may be given or required to be done by a meeting of the Union Council, the Union Committee, a Union Conference, or by the Act and its amendments, or by these Rules.
  • To do and perform such other lawful duties as may usually appertain to the office of Secretary.

As well, the Union Committee has determined:

a) The Secretary/Treasurer must be domiciled in Wellington;
b) The Secretary/Treasurer position is full‐time – Monday to Friday (core hours).
c) The salary for the position is to be agreed between the Secretary/Treasurer and the Committee, and the Committee will consider such things as experience, expertise, qualifications for the position.

Members are also advised that:

The President – Steve Warner and 
The Vice President – Peter Hallett
are not standing for re‐election

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